Privacy Policy

Effective Date: 03-31-2025

This Privacy Policy explains how the Recruitment Email Assistant GPT ("we," "us," or "our") collects, uses, and protects the personal information provided by users, including student-athletes, parents, and coaches.

1. Information We Collect

We collect and store only the information you voluntarily provide to generate recruitment-related emails, including:

• Athlete name

• High school and graduation year

• Athletic and academic information

• Contact details (email, phone)

• Parent/coach contact information

• College preferences and communication history

This data is only used to support email generation and personalization.

2. How We Use Your Information

We use the information solely to:

• Create personalized recruitment emails

• Generate follow-ups and thank-you messages

• Allow reusability across multiple schools

We do not sell, rent, or share your information with third parties.

3. Data Storage and Security

Depending on where you use this GPT:

• If using the GPT on ChatGPT (chat.openai.com), your data may be temporarily stored in memory for your session or stored if memory is enabled.

• If using a third-party app or web integration, your information may be saved in secure cloud services (e.g., Firebase, Supabase), protected by access controls and encryption.

We implement appropriate technical measures to protect your data.

4. Your Rights

You have the right to:

• Request a copy of your stored data

• Request correction or deletion of your data

• Opt-out of saving information between sessions

5. Children's Privacy

This tool is intended for users 13 years and older with parental or coach guidance if under 18.

6. Contact

If you have questions or concerns about your privacy, contact:  web  master